Correspondence tracking in ArcPrime automatically captures and organizes all email communication related to your patents. Every email, attachment, and document is linked to the correct patent record, giving you a complete communication history without manual filing.
📷 The correspondence view for a patent showing a list of emails organized by date, with tabs for different correspondence types and an email detail panel on the right
Key Capabilities
Automatic email capture — ArcPrime monitors a custom email address and links incoming emails to the correct patent based on docket numbers and case references.
Organized by patent — Each patent's correspondence view shows only the emails and documents relevant to that case. No searching through a shared inbox.
Attachment tracking — Email attachments are extracted and stored alongside the correspondence. Open PDFs, images, and documents directly in ArcPrime.
Tabbed navigation — Correspondence is organized by type (emails, documents, office actions, draft reviews) so you can find what you need quickly.
Stage detection — ArcPrime identifies the prosecution stage from email content, helping you track where each case stands without manual updates.
How It Works
When your team sends or receives patent-related emails, ArcPrime captures them through a custom email address. Each email is analyzed, matched to the correct patent, and filed automatically. You can view all correspondence for a patent by clicking Correspondence in the patent detail sidebar.
The correspondence view displays entries in a table with title and date columns. Click any entry to view the full email content, including sender, recipients, subject, body, and attachments. Attachments can be opened in ArcPrime's built-in document viewer.
📷 An email detail panel showing the sender and recipient information at the top, the email body in the center, and attachment cards at the bottom
Common Use Cases
Use Case | How ArcPrime Helps |
Find a specific email from outside counsel | Open the patent's correspondence view and search by date or sender |
Review all documents received during prosecution | Use the correspondence tabs to filter by document type |
Verify what was sent to the patent office | Locate the outgoing email and check its attachments |
Onboard a new team member to a case | Share the patent link, which includes the complete correspondence history |
Getting Started
To start capturing correspondence automatically, see How to Set Up Email Tracking. To learn how to navigate captured correspondence, see How to View Correspondence.
Related Articles
How to Set Up Email Tracking — Configure automatic email capture for your workspace
How to View Correspondence — Navigate and read captured emails and attachments
Uploading Patent Documents — Manually upload documents to a patent
Patent Detail View — Learn about the full patent detail page